Rules & Regulations 2009

Updated 04/22/09

1. The Coles County Agriculture Association reserves, to its Board of Directors, the final and absolute right to interpret these rules and regulations and to settle arbitrarily and determine all matters, questions and differences in regard thereto, or otherwise arising out of or connect with or incident to the Fair.

2. While the Fair Association will give adequate police protection and take such precautionary measures as are consistent in the operation of the Fair, the Fair Board and Coles County Agriculture Association will not be responsible to any person, individual, corporations, or association for any loss by either fire, theft, or personal injury sustained by anyone through the negligence if any person or group of persons, exhibits or exhibitors.

3. The Directors of the Fair Association reserve the right to cancel the Fair and withdraw all premiums offered should unforeseen circumstances occur which, in the judgment of the Directors, would make it advisable to do so; all premiums offered and contracts made shall be null and void.

4. Each livestock exhibitor must clean their stalls after dismissal before checks will be issued. (Remove all bedding material)

5. Exhibitors are prohibited from wetting bedding material.

6. Exhibitors of livestock will be required to keep the stalls in a neat and clean condition, and space over which visitors will pass examining stock free from waste and rubbish. All stalls and pens must be cleaned before 8 a.m. each day and refuse disposed of as Superintendents may direct. BEDDING: Wood Shavings and Sawdust… NO WOOD CHIPS.

7. All entries once made are final. There will be no refunds given on entries made in error by exhibitor or his agent.

8. Exhibitors are requested to take ample time to arrange their exhibits. During the fair, night watchmen will patrol the grounds and every precaution will be taken by the Fair Association to protect exhibits, but the Fair will not be responsible for any loss or injury should they occur.

9. All protests concerning entries of any department must be made in writing, accompanied by an affidavit setting forth the grounds for protesting. Protests concerning the exhibition of entries must be filed with the Management at least twenty-four (24) hours before the awards are made, such protests will be considered before the hour of the showing. All protests against a judge’s decision must be made in writing and accompanied by a cash deposit of $50.00. Such deposit will be forfeited if protest is not sustained. The protest must state plainly the cause of compliant or appeal and must be filed with the manager within five hours after the award has been made, it being considered that the award was made when the entry book is signed. The management will consider no Complaint or Appeal based on the statement that the Judge or Judges are incompetent or have overlooked an animal or article. All questions of dispute or differences not provided for under these rules shall be referred to the Board of Directors, whose decision shall be final. In accordance with state aid regulations, no tie awards can be given for any premium offered.

10. Feed and Forage: Exhibitors will be permitted to bring into the grounds only a limited amount of feed, hay, or straw, and the management reserves the right to refuse admission of such if, in their judgment, there is an excessive amount. The space in the barns is for exhibition purposes and not for storage of feed. Grooming chutes will not be allowed in the barns.

11. Superintendents: Each Superintendent or Chairperson will have complete charge of the arrangement and supervision of articles or animals on exhibition to his/her department or class in accordance with the rules of the Fair and under the direction of the Board of Directors. They will accord the awarding judge facility for examination, will affix the premiums under the direction of the judge, will take charge of entry books, and the awards must be entered in plain, legible manner, in proper place, as the premiums will be paid in these entries. No premium will be awarded unless the competing animal or article is properly entered through the Coles County Agriculture Association Office, according to the rules of the Association.

12. No Livestock trailer parking is permitted on the grounds. Parking is available at Stanfield Auction, IL Rt. 316, (West State Street) just north of the fairgrounds.

For more information, please see the Competitive Classes Page for rules and regulations on each of the different competitions and Livestock Health Requirements.